Duties and Responsibilities of the Chairman
1. PLANS AND PREPARES THE MEETING:-
They are responsible for the arrangements for calling and holding the meeting.
They plan an efficient method of working, which assists the members to reach a successful conclusion.
2. BRIEFS THEMSELVES:-
They study all relevant information.
They anticipate the need and interests of the members so that they know, or have available information which may arise out of questions or requests.
3. ATTENDS REGULARLY AND PUNCTUALLY:-
They should set a good example to the members.
They should arrive early to check the physical arrangements and to welcome the members.
4. CONDUCTS THE MEETING:-
Although they are in control, their function is to serve the members, they should:-
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a) Introduce the agenda items and ensure that all members know what is to accomplish and how to do it. b) Stimulate an exchange of ideas and experience among the members. c) Ensure that all members have an opportunity to express their views freely. d) Keep the members aware of the meeting objectives. e) Guide and progress the discussion towards the achievement of the objective. f) Keep an eye on the time! |
5. PARTICIPATES:- by
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- LISTENING, to analyse the meaning and relevance of members contributions |
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- asking questions |
- clarifying misunderstandings |
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- correcting mistakes |
- rejecting irrelevancies |
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- coordinating the views of members |
- giving information if needed |
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- summarising conclusions |
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6. LEADS THE GROUP
They should look upon the group as a team, the team has a task to perform, and as leader they should maintain harmonious group relationships, and develop individuals by encouraging them and rewarding their efforts and supporting their difficulties.
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